Do you like getting emails? I do! But not all emails are good. Sometimes, bad people can peek at your email and see what you wrote. That’s not nice, right? Nor is it secure. You don’t want them to know your secrets, like your birthday, social security number, bank account number, credit card numbers (I can’t tell you how many people still send credit card numbers via email!), passwords, critical details associated with a loan or closing on a home, lots of sensitive information This is why you should be using email encryption, if you are a business, there is NO EXCUSE to NOT be using email encryption.
Here is a list of emails that should be encrypted when sent:
- Sending credit card numbers
- Social Security Numbers
- Any Trade Secrets Proprietary Data
- Sending legal documents
- Any Financial Records
- Medical information
- Legal Contracts
- Passwords to anything!
- Trade Secrets
- Research Findings
- Legal Professionals discussing cases, settlements or client matters
But what is it, and is it hard to use? Email encryption is a way of making your email locked so only you and the person you send it to can see it. It’s like placing a lock
on your email, and only emails you approve have the key to be able to read your message.
But how do you create the key? The good news is you do not have to! You use a special service that takes the hassle out of encryption and encrypting the key. Take Zix Advanced Email Encryption, for instance, a leader in the industry (handles almost 50% of the market) in encrypting email. Their service will make sure your email is encrypted when it needs to be and is easy to encrypt by simply adding a word or phrase to your email (subject of body) or setting up policies for your business that will automatically encrypt your email if certain words are found in the email (like credit card, patient info).
Email encryption is awesome, it keeps your email safe and private. It’s like talking in a secret coded language that only you and your clients/patients or friends can read.
Now that you know, don’t get caught sending vital information without using encrypted email!