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Which eMail is Best for You?

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IMAP? POP? Exchange? Which Email is Best for You?

The intention of this article isn’t to make you an email engineer. But provide you with enough information so you can select the correct email service for you and/or your business.
A knowledgeable consumer is a well-informed consumer. When you understand the basics of email, you can better select the type of email that you or your organization needs. We will explore Email Protocol (a scary $50 phrase with a simple 75¢ meaning) for IMAP, EXCHANGE, and POP. Here is what we will cover:
  • What is an Email Protocol

  • Microsoft 365 Email and Hosted Exchange

  • What is POP Email

  • What is IMAP Email

What is an Email Protocol?
An email protocol is a set of rules that helps emails travel from one place to another. It ensures that emails are sent and received correctly. The three major protocols used today are IMAP, Exchange, and POP.
Microsoft 365 Email and Hosted Exchange

Microsoft 365 Email and Hosted Exchange are special email services that help you keep everything organized. They use something called MAPI to work well with Outlook, making it easy to manage your emails, calendars, and contacts all in one place. They also use ActiveSync to keep everything
updated on your phone, tablet, and computer, so you always have the latest information no matter where you are. The Exchange service is a Microsoft Product. Microsoft Hosted Exchange is the same thing but offered by a 3rd Party.

If you want to have your email, calendar, contacts, to-do list all in one place, this is the technology for you.
What is POP Email?
POP, or Post Office Protocol, is an older way to get emails. It downloads your emails to one device, like your computer or phone, and usually deletes them from the server. This was okay when people only used one device, but now we use many devices, so it’s not as helpful. POP doesn’t let you see the same emails on different devices, and if your device breaks, you might lose your emails. Some people still use POP if they want to keep all their emails on one device, especially if they don’t have a lot of internet access. Any IMAP Email Service provider will also allow the POP Protocol.
What is IMAP Email?

IMAP, or Internet Message Access Protocol, is a newer and better way to manage emails compared
to POP. Services like Gmail, Yahoo Mail, and KloudEmail provides IMAP. It keeps your emails on the server, so you can see them on any device you use, like your phone, tablet, or computer. Here are some reasons why IMAP is great:

  • Multi-Device Access

    You can check your emails from any device, and they're always the same and up-to-date.

  • Server-Side Storage

    Emails stay on the server, so you won't lose them if something happens to your device.

  • Real-Time Synchronization

    EIf you read or delete an email on one device, it almost immediately changes on all your devices.

IMAP is flexible and secure, making it the best choice for most people today. Compared to POP, it helps you manage your emails more easily and safely.
We hope this article has made the 3 different email protocol choices a little clearer. We would love to hear your thoughts in the comments below.

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